Meet & Greet Ballot

Our Meet and Greet Ballot will be available from 7PM on FRIDAY 7TH JULY 2017 until MIDNIGHT on FRIDAY 21ST JULY 2017

PLEASE NOTE THAT YOU NEED A VALID TICKET TO ENTER OUR MEET AND GREET BALLOT.

BUY TICKETS HERE Enter BALLOT HERE

One of the most important aspects of Summer in the City is the opportunity for attendees to meet their favourite creators! Of course there is a limit to the number of people a creator can meet in a day, so we use an online ballot to allocate spaces fairly.

Ticket holders will sign up to our ballot system and select their top 8 choices for each day that they are attending. The ballot will be open for two weeks to give everyone a chance to register their choices. Once closed, the system will allocate tickets for each YouTuber’s Meet and Greet among the people who chose them.

As with any other year at SitC (and any other YouTube event, with the exception of those selling VIP tickets) there is no guarantee that you will meet a certain YouTuber at the event. There is however a high chance that you will be able to experience them live on stage or in a panel at some point over the weekend.

We would also like to remind you that the scheduled meet and greets are not the only place you can meet creators at SitC. Lots of the people on our line up like to pop out onto the show floor at times and have spontaneous meet-ups, and we have an entire section of the Expo Hall called Creator Village, which is full of merch stands where creators will meet their fans throughout the weekend.

Below you can find some frequently asked questions about how the meet and greet ballot works.

Meet & Greet FAQ

How am I given a place at a meet-up?

The system will randomly select attendees from all of the people who chose a particular YouTuber as their top priority. If it fills up at this point, there will be no more tickets to allocate (see example below).

If however there are still spaces available, they will be randomly allocated in the same way amongst every attendee that selected the guest as their second highest priority AND did not already get their own first choice. This continues until the meet-up is full.

Example:
There are 300 spaces to meet a certain YouTuber. 200 people have selected them as their first choice, so they all get a place to meet that YouTuber. There are 100 people who didn’t get their first choice, but had that YouTuber as their second choice, so they also receive a meet and greet ticket. All 300 tickets are then allocated.

Please note: For some meet and greets we may reserve a small number of place for those who have selected a YouTuber as a lower choice. This is a new addition that allows us to lower the number of attendees with zero meet and greets. In the past we have seen 200+ in this boat, whereas we now have 20-30

What are the benefits of this system?

Everybody has an equal chance.


No queue cutting


You know if you will meet someone in advance and can plan other activities around that.


No more standing in queues all day long. You will instead be able to explore talks, panels, stage performances and the exhibition hall!


More safety out-of-hours, as there would be no point in arriving at the venue at 3am.

Can I apply for a meet & greet with my friends?

You can! You will be able to link your ballot account together with up to two other ballot accounts. This will ensure that you’re all entered into the ballot as a group and won’t be split up!

Each member of your group will need to register for their own ballot account and follow instructions carefully on the linking section of the ballot. This section can be found at the bottom of the Saturday and Sunday pages.

Please note – YOU NEED TO LINK FOR EACH DAY THAT YOU WISH TO FORM A GROUP. The ballot does not automatically assume that you want to be linked for both days.

It is your responsibility to ensure that you have checked your accounts are linked before the ballot is drawn. You can view linked accounts on your account page.

Why can't I have a group of 4, or more?

We decided to limit grouping at three, as it ensures fairer opportunities for everybody attending. We advise that you split into multiple groups if you’re attending with more than three friends – We just didn’t want to force those attending in a group of three to have to split up!

How do I link my tickets into a group?

You can link your ticket to a friend’s and ensure you are entered for the ballot together. To do this you will need to:
– Ensure all tickets have their own account.
– Log in to your account and go to the day you would like to create a group (Saturday, Sunday, or both individually)
– Scroll down to the bottom of the ballot page and select “Add User” if you are the one who will make the ballot choices.
– Type your friend’s email (it must be the email they signed up to the ballot with) and hit submit.
– Your friend will then need to type YOUR email into their account. If you selected Join, then they will select Add. If you selected Add, then they will select Join.

Alternatviely, if you are not the group leader / have been added by a friend you will need to:
– Scroll down to the bottom of the ballot page and select “Join user” if you are joining your friend’s group (They will make the choices)
– Type your friend’s email (it must be the email they signed up to the ballot with) and hit submit.

Once you have done this on both accounts (one account must add and the other must join) your accounts will be linked.
You can view your linked accounts on your account page below your selected ballot options.

Do I need to register an account for each ticket?

Yes, you need to register an account for each ticket to enter our ballot.

Each ticket must be registered to its own account with a unique email. You can register for the ballot at: ballot.sitc-event.co.uk/auth/register

Will my tickets automatically group together if they were bought in the same order?

Tickets will not automatically group together if they were purchased in the same order.

You need to make sure that every ticket holder registers for the ballot individually using their unique ticket ID.

Unfortunately there is nothing that we can for accounts that have not registered for the ballot, or linked themselves to those they intend to group with.

Will I definitely get at least one of my options?

Unfortunately we can’t guarantee that everybody will meet a person within their top eight, as each meet and greet has a limited capacity.

The best example we can give here is if someone was to pick the eight most-subscribed people for a single day at SitC; These eight people may be in a lot of other attendees ballot selections, which means there are more names in the hat for each of those YouTubers.

Will special guests have meet-ups on both days?

Unfortunately not every YouTuber will have a meet up on both Saturday and Sunday. We are trying our hardest to ensure that lots of our guests will be available on both days, but scheduling and personal commitments may not make this possible for every YouTuber.

Why are certain guests only available as options 1-3?

For this year’s ballot we have identified various guests that we expect to fill up with requests early and have limited them to options 1-3.

We’ve done this to help you make the most of your 8 ballot options, as many of these guests will be fully allocated to those who have selected them as their first option.

When will the ballot go live?

Our Meet and Greet Ballot is LIVE NOW!

http://ballot.sitc-event.co.uk

The ballot closes at midnight on Friday 21st July, so make sure you select your options in time!

How long do I have to make my choices?

You have until Midnight on Friday July 21st to make your ballot selections.

How will I be notified about my ballot selections?

Your ballot account will update to show you the status of your applications a week, or so after the ballot has closed.

How does it work for YouTubers doing a joint meet up?

Each Meet & Greet counts as one option, so if two Youtubers have been paired together for a meet and greet it will only count as one option on your ballot.

How will I know which YouTubers are at each meetup

When the ballot launches you will be able to pick your options by Meet & Greet, so you will know who you are meeting and whether they will be alone, or in a group.

How will I collect my tickets?

We will release more infromation on this once the ballot itself is underway. Let’s get your applications in first 🙂